Strategies for Fleet Managers to Conserve Fuel

Photo of trucks in a row.

Vehicle fleet managers can conserve fuel and maximize their efficiency through programs, policies, equipment or technologies, and maintenance strategies. Fuel-efficient techniques for drivers are also important because every gallon of fuel saved can lead to monetary savings that affect the bottom line for fleets.

Train Drivers

Driver training programs can help fleets save fuel and money while reducing emissions, increasing driver skills, improving driver performance, and increasing driver safety. Even the most experienced drivers can benefit from training that explains how fuel economy is reduced by idling, speeding, shifting gears frequently or improperly, accelerating or braking aggressively or frequently, and taking circuitous routes. Many fleets train their drivers to adopt fuel-efficient practices. Many companies offer training programs designed to help companies and individuals reduce fuel and operating costs.

Give Feedback

Fleet managers can monitor driver behavior with technologies such as telematics systems that provide feedback to help drivers reduce their fuel use. Drivers can receive real-time alerts, such as when they are accelerating too quickly, or they can access reports and graphs later to analyze their driving behaviors. Fleet managers can also access this information. Some fleets pair drivers with coaches who ride along and identify opportunities to save fuel, such as coasting before a red light to minimize the chance of stopping.

Provide Incentives

In combination with training programs, fleet managers can encourage drivers to adopt efficient driving behaviors by offering incentives, such as recognition and special privileges. A municipal fleet in Florida created an employee fuel conservation incentive program that gives drivers the opportunity to realize the financial savings from their fuel economy improvements through a monetary payout based on their individual fuel savings. Organizing a friendly competition among drivers to rank their fuel economy improvements may also incentivize efficient driving practices.

Implement Policies

Public and private organizations can implement policies to set minimum fuel-efficiency targets, require methods to conserve fuel, or establish goals to reduce emissions. Fuel-efficient driver training, for example, is often required for all drivers.

Some corporate policies specify maximum driving speeds for safety. These policies can also conserve fuel because gas mileage decreases significantly at speeds above 50 miles per hour. Maximum speeds can be enforced through speed control modules.

Some fleets develop lists of equipment or set limitations on the amount of cargo carried in a vehicle. For example, to reduce fuel use, a fleet of delivery trucks might make stops during the day to reload supplies rather than carrying full loads for an entire shift.

Optimize Routes

Planning optimal routes helps maximize vehicle efficiency by reducing miles driven, stops at signals, time spent in traffic, and the number of vehicles needed for routes. For example, fleets may make certain high-traffic routes off limits during specific times of the day to reduce idling. Many fleets use software applications and telematics to optimize their routes and avoid driving unnecessary miles.

Properly Maintain Vehicles

Maintaining vehicles properly can improve fuel economy up to 40%. Drivers should be cautious about devices and additives that claim to improve fuel economy and reduce pollution, as they may not be legitimate. Fleet managers should conduct due diligence before using such additives and devices in their fleet.

Use a Fleet Fuel Card

Web monitoring tools can control, track, and manage fuel and vehicle maintenance costs based on fleet fuel card transactions. Fleet managers are often able to view reports based on these transactions, which provide insight into trends, such as fueling and maintenance frequencies, and identify potential areas for improvement. For an example, see the WEX Fleet Fuel Card.